Job Description

Reports to: Deputy Chief Operating Officer

Salary: $50,000

The Quad Preparatory School is an alternative, non-profit, K-12 college preparatory school dedicated to the education of twice-exceptional students, bright and creative children who learn differently. Quad Prep is a young, fast-growing school founded in 2013 that is a vibrant professional and collegial learning community for employees.

The Quad Preparatory School transforms the lives of twice-exceptional people – those who are gifted and learn differently – by redefining the experience of school. Our personalized model fully integrates social and emotional learning with challenging academics, empowering our students to rise to the level of their extraordinary talents. Through our innovative programs we are leading a larger movement in service of both twice-exceptional people and society at large.

Our teachers, clinicians, and staff joined together to craft our statement of values, which we are proud to share:

• Quad Prep is a kind and joyful learning community where everyone is celebrated for who they are.

• We ignite students’ strengths and passions and allow for safe academic pursuit at the highest levels by learning from mistakes.

• We are trustworthy and steadfast, and our high academic expectations challenge students to grow uniquely as people and in the way they learn.

• We widen our students’ perspectives, giving them the tools to know themselves and find success in the future of their choosing. 

• We never give up on each other and are driven by the ethos of “not if, but how.”

As Quad Prep is rooted in the community of New York City, we commit, as a matter of justice and equity, that we shall work toward enrolling a student body and employing a staff that fully reflects the makeup of our community.

As education at Quad Prep is rooted in the idea that our neurodiverse students are to be proudly celebrated for their unique talents and potential, we commit that the whole self of every individual student, parent, and staff member shall be welcomed, valued, included, and treated always with the deepest respect and empathy.

And, as at Quad Prep our community is a single fabric supporting the development of all, we commit that every student shall benefit from the richness of the backgrounds and experiences that make up that fabric, so that they leave Quad fully prepared to engage with the exciting and wonderful diversity of this world.

Job Overview: 

The Quad Preparatory School is looking for a Human Resources Generalist to work with the Operations and People & Culture team to create and maintain a safe and fulfilling workplace for all the staff and to assist with administration.

Responsibilities & Duties:

Recruitment:

• Post & maintain open job positions to our ATS and partner sites 
• Review resumes and screen applicants, as needed 
• Working closely with hiring managers throughout the recruiting season & hiring process
• Register for job fairs to schedule and prepare for job fairs and interviews
• Track contract status

Onboarding/Off-boarding: 

• Email applicants “Next Steps” notice to begin onboarding process
• Distribute, complete, and process paperwork for new hires, including I-9 verification
• Offboard departing employees
• Track contractor hours
• Partner with and oversee PEO to ensure compliance with all employment laws and regulations, including maintaining employee records and handling confidential information.
• Coordinate and conduct employee orientation and onboarding.
• Collaborate with PEO to manage benefits administration, including enrollment, changes, and employee inquiries.

Compensation, Payroll, and Leave Administration:

• Support payroll processes and work closely with the staff, PEO, and finance team to ensure accurate and timely payroll processing and accounting.
• Oversee leave administration.

Support the Re-contracting Process:

• Create and maintain salary banding documents for all positions within the organization.
• Assist in developing salary structures and guidelines for re-contracting existing staff.
• Collaborate with division leadership and supervisory staff to gather necessary information for re-contracting decisions.
• Generate, distribute through DocuSign, and track contracts for returning staff.
• Take ownership of deferred salary factoring and administration.

Benefits: 

• Assist staff with benefits related questions (PEO directly administers benefit programs)
• Track staff enrollment to dental/vision/medical benefits

Miscellaneous:

• Assist the Deputy COO and COO with day-to-day tasks 
• Update compliance notices in the staff lounges at both campuses 
• Update staff calendar (ie, PTO blocked days, holidays, admin time) 
• Other duties as assigned

Competencies:

1. Love for servicing staff and community
2. Desire to make a difference for students with special needs
3. Maintaining confidentiality and privacy
4. Effective oral and written communication
5. Attention to detail
6. Ethical conduct
7. Time management and the ability to multitask
8. Teamwork and collaboration
9. Patience and flexibility 

Work Environment: 

This job operates on-site in a school setting. The school has two campuses approximately two blocks from each other. The Lower School campus is located on the fourth floor of a building and the Upper School campus is located on the fifth and sixth floors of another building; both buildings have elevators. This role requires working in various locations around the school and occasional travel to/from the campuses. 

Physical Demands: 

While performing the duties of this job, the employee is regularly required to talk and listen. This position is active and involves standing and walking. The employee must occasionally lift and/or move items under 20 pounds. During fire drills, the employee, unless physically unable, will need to use the stairs to go to ground level from the upper floors. Typing is required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Position Type and Expected Hours of Work: 

This is a full-time, non-exempt position in an educational facility that is open eight hours a day, 12 months a year. Occasional evening or weekend hours may be required; anticipate at least three of these events throughout the year. In general, though, hours are Monday-Friday, 8am - 4pm.  

Compensation and Benefits: 

This is a full-time, entry-level position. 

At Quad Prep, full-time (or over 30 hours per week) employees will have access to a full range of benefits, including medical, dental, and vision coverage; Health Savings Account (HSA), Flexible Spending Account (FSA), pre-tax transit, and dependent care (DC FSA) accounts; a 401K match, and student loan repayment contributions (after one year of employment); and a range of professional development opportunities are available some years, including our First Year Support Program for all new facility and clinical staff; our Leadership Development Institute for those wishing to gain supervisory experience; and a full tuition waiver for academic and clinical candidates wishing to participate in our annual Certificate Program in Meeting the Needs of Twice-Exceptional Students.

Required Education and Experience:

• Bachelor's degree
• Proficiency with Google Suites, Microsoft Excel, Word, PowerPoint 
• Excellent communication and interpersonal skills, with the ability to interact effectively with staff at all levels
• Strong organizational skills and attention to detail
• Accuracy in work
• Ability to handle sensitive and confidential information with discretion
• Commitment to diversity, equity, and inclusion in the workplace

Additional Education and Experience a Plus:

• Experience in Human Resources
• Knowledge of employment laws and regulations, particularly in the education sector
• Experience with leave administration and worker’s compensation
• Experience with HRIS systems, payroll processing, and benefits administration.

About The Quad Preparatory School

At Quad Prep, we are on a mission—to transform the lives of neurodiverse, twice exceptional people by redefining the experience of school. Through the collective, superlative and empathic work of our teachers and clinicians, we are empowering students to leave Quad Prep fully prepared to engage with the exciting and wonderful diversity of this world. Entering our 12th year and a new phase of maturity, we are excited to welcome fellow groundbreakers to our team to help us further this inspiring and urgent mission. We are eager to challenge our status quo, to seek diverse perspectives and work together to develop better practices of neurodiverse education. The Quad Preparatory School actively seeks to forward diversity through its programs and hiring. A not-for-profit independent college preparatory school, Quad Prep’s rich and robust curriculum engages, challenges, and inspires students at all levels, K–12.

Connections working at The Quad Preparatory School

Job Tags

Holiday work, Full time, Contract work, For contractors, Immediate start, Flexible hours, Afternoon shift, Monday to Friday,

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