Job Description

Facilities Manager

• Are you handy, crafty, and a fixer?
• Are problem-solving and resourcefulness your super powers?
• Are you experienced with facilities projects big and small?
• Are you interested in applying your hands-on skills alongside others, sometimes teaching them how to do what you are doing?

Assabet Valley Collaborative (AVC) is an educational service agency in Metrowest/Central Massachusetts. Our services include school programs, wraparound services, transportation services, professional development, cooperative purchasing and consulting. We use a shared leadership model to engage stakeholders across the organization in learning, leading, designing, and decision making. To thrive at AVC, team members must be self-reflective, embrace the value of partnering with others through complex challenges, and recognize the mutual responsibility of giving and receiving feedback.

AVC’s Commitments to Educational Equity are the vision for our future. To achieve our vision, we are committed to a continuous study of the principles of human-centered design, social innovation, cultural proficiency, and culturally responsive practices.

QUALIFICATIONS:

Ideal candidates have :

• HS diploma or equivalent.
• Vocational or trades training preferred.
• At least 2 years experience in general maintenance, building operations, or similar hands-on work.
• Interest in working in educational settings and engaging with students.
• Ability to work as part of a team and follow through on individual responsibilities.
• Ability to lift up to 50 pounds and work safely on ladders and in various physical activities.
• Experience in HVAC, plumbing, electrical, custodial, carpentry, pest/animal control, roofing and/or grounds maintenance.
• Experience working in schools, nonprofits, human service organizations.
• Ability to lead, learn, and work within diverse teams.
• Ability to seek and incorporate clear and direct feedback from others.
• Ability to provide authentic, clear and direct feedback to others.
• Bilingual or multilingual is a plus.

Role Overview:

The Facilities Manager supports the safe, functional, and welcoming operation of the collaborative’s facilities, including one standalone school building (built 1929), two business condominiums (built 1989), and three leased classrooms in nearby public schools (built in the 2000s). This hands-on role is responsible for performing routine building repairs, coordinating with outsourced custodial and other services, and assisting with facilities projects and long-term planning.

In alignment with AVC’s educational mission, this position also engages with students to help teach basic facilities and maintenance skills, promoting real-world learning in a supportive and inclusive environment.

Job-specific Details: 

• AVC’s 100+ employees work in 6 sites - 3 managed by AVC; 3 located in public schools.
• AVC is at the midpoint of a 25-year lease for a stand-alone school built in 1929 with many major repair projects in process or in need - roof replacement, gym floor replacement, stair tread replacement, masonry, etc. The building is owned by the City of Marlborough but AVC is responsible for maintenance and repairs. 
• AVC owns two 10,000 SF business condominiums built in 1989 that house AVC’s central office, family wraparound program, and transition program for 18-22 year old students both of which are due for HVAC replacement.
• AVC seeks to acquire a new facility in FY2027 to open a new school for elementary students.
• AVC currently outsources all cleaning, custodial, landscaping, snow removal, and HVAC services with external vendors.

Key Responsibilities:

• Perform day-to-day facilities tasks such as minor repairs, basic carpentry, patching, painting, light plumbing, or trouble shooting building systems, responding to spills/ hazards.
• Coordinate with external custodial, landscaping, pest control and other vendors to ensure optimal learning and working environments.
• Assist with snow removal, grounds upkeep, and seasonal building needs.
• Monitor physical conditions of all AVC locations; report concerns to supervisor and program directors.
• Oversee daily building operations including HVAC, lighting, electrical, plumbing, security and safety systems.
• Collaborate with teams and local police and fire departments to develop, document, implement and sustain emergency response procedures.
• Collaborate with staff to support student participation in basic repair or facilities projects where appropriate.
• Manage vendor relationships, service contracts, and procurement of equipment and supplies.
• Conduct regular inspections to ensure compliance with all codes, regulations and health and safety standards.
• Plan and manage facility-related projects including renovations, relocations, and capital improvements.
• Collaborate on the development and management of of facilities budgets.
• Conduct and train others to conduct/record routine inspections throughout AVC buildings/vehicles and to implement and sustain preventative maintenance schedules.
• Ensure security, and alarm systems are installed and adequate to protect AVC’s students, staff, and resources.
• Ensure AVC facilities are ADA compliant, and meet health, safety, and statutory requirements.
• Partner with colleagues on managing rental of facilities.

WORK YEAR :12 months; 215 day work year; 8 hours per day

Working Conditions:

• Work is primarily on-site and includes physical activity such as lifting, climbing ladders, and occasional emergency response.
• May require availability outside standard hours for urgent matters or special events (i.e. alarms, weather events, facilities rentals, etc).

REPORTS TO : Director of Finance

BENEFITS : Competitive Benefits Include

• Compensation competitive within public school employees sector.
• Full time Salary range $80,000-$85,000.
• Full time leave benefits: 4 personal days, 35 Non Contract Days, 12 sick days.
• 75% health insurance premiums covered by AVC.
• Health Savings Account with 50% of deductible of HDHP covered by AVC.
• Participation in MA State Retirement pension system.
• Voluntary benefits: Life, Short-term, Long-term Insurance and Dental Insurance.
• Change the position title to something that speaks to you.

Evaluation: Evaluation to be performed annually in accordance with Assabet Valley Collaborative’s personnel handbook and pertinent regulations and statutes. 

Shared Leadership Statement: At AVC we believe that everyone in our community is a leader and learner who each possess inherent brilliance. We also believe that every community member has the ability and a responsibility to support the learning and growth of ourselves and others.

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