Job Description

Facilities Coordinator 
Hours Per Week: 40

Weekly Schedule: Wednesday 1:30-10:00 pm, Thursday-Friday 10:30 am-7:00 pm, Saturday-Sunday 9:30 am-7:00 pm

Are you someone who thrives on the operations-side of things, behind the scenes? Youâ™re an indispensable, go-to member of any team: the one who reliably keeps the lights on, troubleshoots a technical issue, and keeps facilities tidy, well-maintained, and safe. If this sounds like you, we need your eye for detail and your commitment to care at the Weisman!

The Facilities Coordinatorâ™s primary responsibility, with the Director of Security and Building Operations, is to care for and protect Weisman Art Museumâ™s facility and its collections, and to safeguard museum staff, volunteers, and visitors in day-to-day operations. This operations staffer is a critical part of WAMâ™s infrastructural team, coordinating facility access, routine cleaning and maintenance, and monitoring security and safety at WAM.

Current Job Duties: 

Building Operations Assist (50%)

• Be the onsite point of contact on afternoons, evenings and weekends, or when Director of Security and Building Operations is away
• Assist the Director of Security and Building Operations with the care and protection of the museum facilities and its collections as well as the safety of its staff, volunteers, and visitors
• Assist with the monitoring of HVAC, security, and fire suppression systems 
• Share on-call duties for after-hours emergencies 
• Assist with coordination of Facilities Management work requests to ensure proper and timely repairs and maintenance of facility and grounds
• Perform regular custodial duties as assigned and as needed 
• Obtain and maintain scissors-lift certification
• Obtain de-escalation training, first aid training and other trainings as required
• Perform lighting and infrastructure maintenance (painting, small hardware issues, etc) in building operations maintained areas 
• Inventory, order, and maintain custodial supplies and paper products
• Manage shipping and receiving deliveries at loading dock 
• Support Visitor Experience Coordinator with front of house duties, including greeting visitors at front desk, guarding art in galleries 
• Support Events department to ensure programs run smoothly

Security Assist (20%)

• Assist the Director of Security and Building Operations with security monitoring of the museum, be the contact for UMPD and Facilities when needed for a variety of situations and/or emergencies (during open & after hours).
• Assist with enforcement of museum policy, stepping in for student staff and pro staff in situations with guests when the operations director is not onsite
• Support operations director when safety or security policies have been violated 
• Assist with student/staff instruction on video monitoring functions and uses 
• Assist operations director with planning of future security upgrades. Support operations director to design/implement security/safety trainings and scenarios for student staff and pro staff
• Be aware of and assist in monitoring the museumâ™s compliance for security, safety, accessibility, and potential hazards
• Support operations director with regularly updating Emergency Procedure documents and disseminating information across all departments
• Assist with clearance, key logs, and alarm code management and documentation

Assist in the management of custodial staff (30%)

• Create and manage work schedules  (semesterly, weekly, emergency & callouts)
• Assist in the hiring process and reference checks
• Respond to emergencies, call-outs or uncovered custodian shifts & needs
• Train, coach, structure and manage daily tasks and procedures
• Update manuals, procedures, and training materials
• Support operations director with liaising between pro staff and custodial staff
• Ensure students are on site for their shifts, are performing their duties, and are providing building maintenance as needed
• Assist with and coordinate custodial support during events
• Work interdepartmentally on student-staff engagement events and opportunities 

Duties As Needed 

• Accepting deliveries at the loading dock & ensuring correct items are received/correct department notified
• Inventory, order, and maintain custodial supplies and paper products
• Assist with and coordinate custodial support during events
• Assist with prep for museum accreditations and evaluations
• Work interdepartmentally on potential student-staff engagement events and opportunities 
• Provide feedback on weekend needs and concerns

Required Qualifications:   

• BA/BS degree or a combination of related education and work experience in building operations, maintenance, HVAC, and/or security to equal at least four years. 
• Must be able to lift 50 lbs. 
• Must be able to use stairs daily. 
• Must have proficient computer skills and be willing to learn new systems controlling HVAC and security systems. 
• Excellent communication and organizational skills required. 
• Must be able to communicate effectively and respectfully across community sectors in a fast-paced environment with competing demands on schedules and time. 
• Must be able to take direction and constructive feedback. 
• Must be self-motivated and able to work independently. 
• Must be willing to be certified to operate lift machinery. 
• Supervisory experience required.

Preferred Qualifications: 

• Knowledge and understanding of art museum operations and practices. 
• Custodial experience.

About University of Minnesota Twin Cities

The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.

Connections working at University of Minnesota Twin Cities

Job Tags

Work experience placement, Shift work, Weekend work, Sunday, Saturday, Afternoon shift,

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