Job Description

About

At Healthy Mind & Brain Center (HMBC), we are committed to empowering individuals through both traditional and non-traditional mental health treatments. Our team of clinicians uses evidence-based methods such as CBT, EMDR, Trauma-Focused Therapy, and Individual Counseling, alongside innovative techniques like neurofeedback, neuroplasticity training, meditation, and brain optimization. Our ultimate goal is to support meaningful behavioral and cognitive change through measurable, empirically supported results.

We are currently seeking a detail-oriented and reliable Bookkeeper to support our growing mental health practice. This position plays a vital role in maintaining the financial integrity of our organization, allowing our clinical team to focus on providing high quality care. The ideal candidate will be experienced in managing day-to-day accounting functions, including invoicing, payroll, expense tracking, and financial reporting, while maintaining accuracy, confidentiality, and compliance with best financial practices.

If you are passionate about mental wellness and want to contribute to a team making a real difference in people's lives, we'd love to hear from you.

Responsibilities:

• Process vendor invoices in QuickBooks Online, ensuring accuracy, timeliness, and appropriate categorization for clinic operations and program expenses.
• Prepare and issue payments to vendors, maintaining accurate expense allocation across departments and therapeutic programs.
• Generate and distribute client invoices for services rendered, based on session tracking, service agreements, or insurance billing requirements.
• Monitor client accounts and follow up on outstanding balances to support healthy cash flow and maintain client confidentiality.
• Reconcile credit card transactions with receipts and resolve discrepancies in bank statements to ensure accurate financial records.
• Input and maintain financial data in QuickBooks Online, ensuring consistency with budget categories and proper reconciliation.
• Maintain organized and secure digital records of invoices, receipts, payments, and financial documentation in compliance with HIPAA and financial best practices.
• Respond to inquiries from vendors and clients regarding billing, payments, and account concerns in a professional and confidential manner.
• Apply working knowledge of healthcare or professional services financial management to support budgeting, cost tracking, and resource allocation.
• Support month-end and year-end closing procedures, including preparation of financial reports for internal review and external accounting support.

This is a remote position. All applicants must be legally authorized to work in the U.S.

Contract/temporary professionals are eligible for benefits, including:

• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• Disability insurance
• 401(k) retirement plan

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